Welcome to the Department of Civil and Architectural Engineering!
We are delighted to have you on board and look forward to getting to know you, both professionally and as a colleague.
On this page, you will find practical information, guidelines, and resources to help you get started in your new role.
To ensure that you get a good start, a number of onboarding meetings have been planned during your first period with us. In addition to learning more about the department’s structure and framework, you will also be introduced to several key people at the department.
We hope you will feel warmly welcomed, and we look forward to working with you.
Department Meetings: The department holds a monthly department meeting for all employees. At these meetings, relevant news, updates on current activities, and important information are shared across the department. The department meeting also provides an opportunity to gain insight into the work and activities taking place within the different academic and administrative areas.
Section Meetings: Following the department meeting, section meetings are held, where employees meet within their respective sections. These meetings allow for more local discussions related to tasks, collaboration, and activities within each section.
Yearly Seminar: In addition, the department hosts an annual seminar in August, attended by all employees. The seminar provides a setting for professional presentations, shared discussions, and social interaction across the department.
At CAE all holiday and absence (sickness etc) must be registered via AU’s system MitHR. You can log into MitHR by following this link. You can read about the Departments guidelines for the registration of holiday and absence here. On the AU staff portal, you can read about the general holiday rules for Aarhus University.
Are you in doubt about how to register your holiday or absence? Please see the guide to register holiday or absence in MitHR here.
Did you know that as an international resident in Denmark and an employee at Aarhus Universitet, you are entitled to free Danish language lessons during your first five years in the country?
The courses are available to all international residents with a Danish address and CPR number, as well as their accompanying partner.
After registering for your CPR number, you will receive a referral letter from your municipality. Please note that the five-year period for completing the Danish education programme begins from the date stated in this letter.
Please note that registration for Danish lessons must be completed individually by each employee. You can find more information about the courses and how to register here.
You can find your personal PURE profile by searching for your name on Aarhus University’s contact page. It is important that your profile is kept up to date, as it is used to present your academic profile, publications, and activities.
As a start please send a short description of your professional profile as well as your CV in Word format to the Department mailbox cae@au.dk , so your profile will be updated with this information.
Registration of Publications and Activities
All articles, reports, conference papers, and other academic activities carried out during your employment at Aarhus University must be registered in AU’s PURE database.
Please ensure that relevant information about your publications and activities is submitted on an ongoing basis to cae@au.dk so it can be registered in the system.
What you need to know before making a purchase:
AU has both guidelines and procurement agreements that we must follow, and special rules apply to the purchase of IT equipment and major purchases.
If you do not have budget responsibility, the budget for each individual purchase must be agreed with your project manager before you make the purchase. All staff at CAE may spend up to DKK 1,000 per month on relevant items without further approval.
Digital purchasing and invoice processing take place in AU’s procurement system, SDI. See how to access SDI and read more about the department’s procurement guidelines here.
Information security
As an employee, you must be familiar with and comply with Aarhus University’s information security policy, which sets out how we protect and handle information in all its forms.
Everyone is responsible for security, and your behaviour is the first line of defence. See the policy and the six tips on the AU website.
Current topic: Travel to high-risk countries
AU follows the URIS guidelines to protect research from espionage and misuse. When travelling to high-risk countries, AU equipment must not be taken with you. Instead, you must use a clean travel computer and phone, which can be borrowed from local IT support. Read more about requirements and precautions here.
Data protection (GDPR)
The GDPR is about protecting personal data. If you handle personal or confidential data, you must comply with the legislation – even if you only receive such information indirectly, e.g. via email. On our staff portal, you will find guidance on the GDPR in your role as a researcher, lecturer, or administrative staff member.
Current topic: Use of generative AI
Generative AI is developing rapidly, and it is important to use the technology with care. You must not enter trade secrets, confidential or sensitive data, or copyright-protected material into GAI tools. Read more about AU’s guidelines for users of generative AI technologies here.