Guest researchers and interns

As member of staff at the Department of Civil and Architectural Engineering, you can request a guest stay from the secretariat. If you wish to host a guest, please follow the procedure below.

You start the process by asking your Head of Section’s and the Head of Department’s pre-approval with Kristina Hoffmann (ksj@cae.au.dk) cc on the email.
Then you fill out the form below.

After that Kristina will check availability and get the necessary approvals centrally at AU. You and the guest will be notified directly when the visit is approved.

If you wish to host a guest, please note that they must be able to finance their own stay without any financial support from Aarhus University.
A guest does not get an AU Email like employees. IT equipment like computers, mobile phones, programmes, etc. must be brought from their home institutions.
However, you get the chance to collaborate on a project and the guest is ensured a workspace in the guest room, 03.017. Kristina will also register them in AU systems and assist with registration in Denmark, housing options, etc.

Sometimes a guest requests an invitation letter. Kristina will draft the letter for you and get the needed signatures. Please note that only the Head of Department has the authority to sign invitation letters.  

Please fill out the form below, preferably 3 months prior to a potential visit (as some registration processes in Denmark have up to 3 months of processing time).